QuickBooks Direct Deposit Form to Set Up Employee for Company Payroll

Last Updated on January 8, 2021 by Editorial Staff

QuickBooks always perform its task in a genuine, and legal process whether it come to payroll management or inventory management. Today in this blog, we are also going to know about another legal process of QuickBooks i.e to set up direct deposit in QuickBooks Desktop for employees through the QuickBooks direct deposit form.

Save Time & Effort
Get help from expert

Get your accounting work done by experienced accountants. Fix all your accounting software errors & problems. Dial our toll-free number +1-877-355-0435.

Let’s start the blog:

How to Set Up Direct Deposit Authorization Form in QuickBooks for Employees

The setup procedure of direct deposit payroll for employees through the authorization form in QuickBooks will be completed in just 2 steps. Let’s start the procedure:

Step 1: Do a Paper Work & Arrange all the Employee’s Bank Information

In this step, you can set up the process of checking, savings, pay card, or money market accounts in direct deposits.

First, you need to fill out the direct deposit authorization form of, sign, and date by your company employees.  For getting the form you can select the section below for your version of payroll.

And then you sure to get to the account and routing number of your company employees. Tell them to attach a voided check to provide the necessary bank account information ( and provide the information that is not a deposit slip, only a void check).

Important points to be noted:-

  • The employee’s bank accounts must be United States accounts that accept ACH transactions.
  • If it should be set up as savings or checking then your company employees will need to verify with their bank for the money market accounts.
  • You need to ask for sign, and date form to fill out.
  • The employees can attach a voided check for the important bank account information.
  • If in case, an employee has two separate bank accounts then, they can void check for each account.

Set Up the QuickBooks Direct Deposit Form

You can set up the QuickBooks direct deposit form for employee’s record then, follow the below procedures. We have given 2 ways to do it, choose any one of them:

Procedure 1: Print Intuit Direct Deposit Form
  • You can directly print the authorization form by visiting here.
  • Read, and print the form for all employees.
Procedure 2: Print Authorization Form through Online Payroll Account

Print the direct deposit form directly from your payroll account.

Print Form through QuickBooks Online Payroll Enhanced
  • Login to QuickBooks Online Payroll Enhanced, and go for the ‘taxes’ section.
  • Select the ‘Payroll Tax’ option from the ‘Taxes’ tab.
  • And click on the ‘Employees Setup’ option.
  • Now you have to verify your bank, so you need to click the ‘Bank Verification’ option.
  • And now you can view, and print the direct deposit form.
Print Form through Intuit Online Payroll Enhanced
  • Get in to Intuit Online Payroll Enhanced, and visit for the ‘Taxes & Forms’ section to choose the ‘Employee & Contractor Set up’ option.
  • After that, verify your bank, and print the form.

It is very necessary to set up direct deposit authorization form for the employees. So you need to set up it in the proper way.

Set Up Direct Deposit Form in QuickBooks Desktop Payroll

The QuickBooks Desktop employees who want direct deposit must fill out a Direct Deposit Authorization form and with a voided check from their bank account that provides you the information of the bank details( but check that that is not a deposit slip). The authorization form and voided check are for your records only, and then you do not need to submit them to QuickBooks Desktop.

Step 2: Put Employees’ Bank Details in Online Payroll

In the second step, enter your employees detail in the Online payroll that you have collected in the above step.

Put Employees’ Info in QuickBooks Online Payroll

  • In this payroll, you can first go to the Workers or Payroll menu option and then click on the given option of Employees.
  • After that, select the employee’s name option, and then click on the edit icon, and that is beside the Pay.
  • Then you can select the way the employee wants to receive their pay when you can find out the details of How do you want to pay for this employee?:-
    • First one is Direct deposit
    • Then, the Direct deposit to two accounts
    • And the last one is Direct deposit with balance as a check
  • Then, you can also enter the routing and account numbers from the employee’s voided check, and then you can click on the option of Done.

Note:- You need to set a dollar amount (not a percentage) if you set up accounts to split the money between.

Put Employees’ Info in Intuit Online Payroll

  • Go to the option of Employees.
  • Click on the employee’s name option, and then click on the Edit beside Pay option.
  • Click the OK option.
  • Choose one option that is given and then click on it, the options are given below:-
    • First one is Direct deposit
    • Then, the Direct deposit to two accounts
    • And the last one is Direct deposit with balance as a check
  • Then, you can also enter the routing and account numbers from the employee’s voided check, and then you can click on the option of Done
  • Click the OK option.

Put Employees’ Info in QuickBooks Desktop Payroll

You can inform your company employee that QuickBooks Desktop only accepts checking or savings accounts if the employee’s bank says that the account should be tagged as a money market, So, that time you should select the checking option.

  • To open your employee list then you can click the option of Employees and then choose the Employee Center.
  • Then, click on the option of the employee’s name of your company.
  • After that, you can click on the Payroll Info tab.
  • Then, you can click on the option of Direct Deposit button.
  • After the above process completed you can select the option of Use Direct Deposit for [employee’s name] in the Direct Deposit window.
  • Select the given option of whether to deposit the paycheck into one or two accounts.
  • Then it is necessary to enter the employee’s financial institution information, which is Bank Name, Routing No., Account No., and Account Type.
  • You can enter the amount or percentage if you choose to deposit to two accounts that in the Amount to Deposit field the employee wants to deposit to the first account. After that, the remainder goes to the second account.
  • Click on the OK option to save the information.
  • Then, finally, you can enter the direct deposit PIN when prompted.

Additional Changes to Set up Direct Deposit for Employees:

Here in the below, we have provided some information for additional changes, these are optional. You can skip these, either you can perform these, it is totally depends upon you.

Change Payroll Info

Now that you’re all set up, here are some helpful links on how to change the info you’ve put in if you ever need to.

Employee’s Direct Deposit Info Changed

Learn how to see Change an employee’s direct deposit information after you can update the employee bank account.

From an employee’s profile, you can delete direct deposit permanently

From an employee’s profile when you can permanently delete bank info 

Disable direct deposit temporarily on a paycheck

You can temporarily turn off the direct deposit on a payroll check.

How to Change Employee’s Direct Deposit Info

We have given three solution for the three, QuickBooks Desktop payroll, QuickBooks Online payroll, Intuit Online payroll. Have a look, if you want to change employee’s direct deposit info.

In QuickBooks Desktop Payroll

You need not change the employee’s info in another place, you can do it also in the setup page. Now follow the procedure to change info:

  • Visit for the ‘Employees’ tab, and choose the Employee Center’ option to open the employee list.
  • After that, select the ‘payroll Info’ tab, and then the ‘Direct Deposit’ button.
  • Select the ‘Use Direct Deposit for [employee’s name]’ option from the direct deposit window.
  • Select to deposit the paycheck into 1-2 accounts, and enter the employee’s bank institution information.
  • Now you have to click the ‘Ok’ option to save the information.
  • At last, enter the PIN of direct deposit when prompted.
In QuickBooks Online Payroll
  • Go to the Worker, or the Payroll, menu, and select the ‘Employees’ option from the menu.
  • Now you have to select the name of the employee to edit.
  • After selecting the employee name click on the ‘Edit’ option, and then put new bank account information.
  • At last click the ‘Done’ option.
In QuickBooks Online Payroll
  • You need to go to the ‘Employees’ tab, and go for the ‘Employee’s Name, and select ‘DD’ under the pay method.
  • Then enter the new bank account information, and click the ‘Ok’ option.

How to Delete Direct Deposit for an Employee Permanently

Delete the direct deposit for an employee permanently by following the below steps:

  • Go for the ‘Employee’ tab, and select the ‘Employee Center’ option.
  • Now double click on the employee name, whom you want to delete permanently, or want to edit his/her profile.
  • After that, go to the Payroll info tab for the employee details.
  • Click the ‘DD’ option, and clear the box you need.
  • In the end, use the DD for employees.

How to Edit An Employee Direct Deposit Information

  • At first, open the paycheck, and visit for the paycheck detail window.
  • Uncheck the use direct deposit option in paycheck details.
  • Save and close it.
  • After that, open the paycheck again and choose the Use DD option.
  • lastly, click on the ‘Save’ option.

The End Line

We hope, this information helps you to understand how to set up and manage your employee’s direct deposit in the QuickBooks Desktop. Try to follow the steps carefully, still, if you have any problem then you can get ProAdvisor support from Accountwizy.

How to Set Up Direct Deposit For Employees in QuickBooks Desktop?