How to Set Up Payroll Taxes in QuickBooks Online

Last Updated on February 27, 2021 by Editor Team

Managing payroll taxes is challenging work for every accountant, and the businessmen also.  But with QuickBooks, it turns much easier than you think. It makes the users easy to set up payroll taxes, pay taxes, and file taxes in a regular manner.  

Today, in this blog, we are going to know how to set up payroll taxes in QuickBooks Online with the most effective, and easy guideline. Let’s start the blog;  

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Procedure to Pay and File Payroll Taxes in QuickBooks Online

Set up payroll taxes in QuickBooks Online by paying, and filing payroll taxes online with QuickBooks. Read the complete procedure, and follow all, and every single step to start the setup procedure.  

Sign Up for Online Payroll Account to get E-Services

First, you need to enroll in e-services, if you have the Intuit Online Payroll Enhanced, and QuickBooks Online Payroll Enhanced. It will take some time to complete the enroll process. After the complete active process, you will be notified by Intuit/QuickBooks. Then you can proceed to the next step. 

Set the Type & Time for Payroll

Now in this step, you need to confirm, which taxes you need to file, and pay for. After the confirmation of the e-mail service, you will be notified by Intuit through some reminders in your inbox for the pay taxes page. 

But here is one thing, which you should remember for all the time, and i.e  

Pay for Taxes

In this step, you need to keep attention to two taxes, one is Federal Taxes, and the another one is ‘State’ taxes. 

Function of Federal Tax in QuickBooks

For federal taxes, the IRS (Internal Revenue Service) withdraws the funds from the bank account on the payment date. 

Function of State Tax in QuickBooks

For State taxes, the processing time will vary with state rules. 

Points to Remember During Paying Taxes

  • Keep the processing time when you are ready to deal with tax. 
  • Go to the upcoming tax payment, from the ‘Due Later’ section. After the complete liability, it will move to the ‘Taxes Due Now’ section.
  • It also allows you to pay taxes due later but before that, you need to confirm bout that, you have not changed any payroll in the liability period. If you did anything like this then, you can pay taxes sue later.
  • On the pay taxes page, you can check the overdue. if you see the payment in red color then it is overdue. In this case, you can pay to IRS by contacting the state.   

How to Pay Payroll Taxes in Intuit Online Payroll Enhanced

This is the procedure for Intuit Online Payroll Enhanced to pay payroll:

  • Access Intuit Online Payroll Enhanced with the ID, and password.
  • After that, visit the ‘Taxes & Forms’ tab, and select the ‘Pay Taxes’ option.
  • Create a payment on the tax that, you want to pay.
  • Choose any one of the options, and approve it. 
    • Earliest:- This option is applicable for the next available payment date. 
    • Other:- It access the specific date for future payment.
    • Latest:- It will process the payment to deposit the exact date for the tax payment. 
  • Once the payment process approved, the system will give an e-payment confirmation. 

How to Pay Payroll Taxes in QuickBooks Online Payroll Enhanced

If you are a QuickBooks Online Payroll Enhanced user then, go through this procedure:

  • Login to QuickBooks Online Payroll Enhanced.
  • Once you logged into it, you can see the tab of ‘Taxes’.
  • From the ‘Tax’ section, select the ‘Payroll Tax’ option, and then the ‘Pay Taxes’ option.
  • Create a payment for the tax that you want to pay.
  • After that, you will be shown to choose any one of the options;
    • Earliest:- This option is applicable for the next available payment date. 
    • Other:- It access the specific date for future payment.
    • Latest:- It will process the payment to deposit the exact date for the tax payment.
  • Always remember to choose the ‘Earliest’ option then the ‘Approve’ option.
  • Then in the E-payment confirmation window, click the ‘Done’ option.

How to Pay Payroll Taxes in QuickBooks Online Payroll Plans

QuickBooks, and Intuit have different plans for online payroll like QuickBooks Online Payroll Premier, QuickBooks Online Payroll Core, and QuickBooks Online Payroll Elite. If you are using any one of them then, you need to remember that the payment of taxes totally depends on the selection that you have to pay to intuit. And you need to file the federal, and state payroll taxes for you. Check the form filling status, if you are not ensured about this. 

Now follow the below procedure to pay payroll taxes for different QuickBooks Online Payroll plans. 

  • Login to your QuickBooks Online plan, which you are using.
  • Go to the ‘Taxes’ section, then the ‘Payroll Tax’ option.
  • After that, follow the onscreen instructions to complete the tax payment.   

File the Forms in Online Payroll Services

File the forms, that you have paid in the above section to complete the tax session.

How to File Forms in Intuit Online Payroll Enhanced

  • From the Intuit Online Payroll Enhanced account, go to the ‘Taxes & Forms’ tab.
  • From the ‘Taxes & Forms’ tab, choose the Quarterly Forms, or the ‘Annual Forms’ option.
  • Now select the appropriate form that you want to file. 
  • Verify the information in the form, and submit it to file. 

How to File Forms in QuickBooks Online Payroll Enhanced

  • Select the ‘Taxes’ tab, and choose the ‘Payroll Tax’ option from the tab.
  • Now choose any one of the options, Quarterly Forms, or the ‘Annual Forms’ option.
  • And select the Form that you want to file.
  • Submit the form, after reviewing the information in the Form. 

How to File Forms for Different QuickBooks Online Payroll Plans 

For the QuickBooks Online Payroll Premium, QuickBooks Online Payroll Core, or QuickBooks Online Payroll Elite, the tax filings depends on the payment type. If you are not sure about that, then you can check the form filing status. 

  • From the ‘Taxes’, select the ‘Payroll Tax’ option.
  • Complete the field, by following the onscreen instruction. 

Final Words

So this was the blog, where we get the idea that, how to pay and file forms in QuickBooks Online. We hope, you like the blog, and now you can easily set up payroll taxes in QuickBooks Online.  At last, we want to suggest you to hire QuickBooks ProAdvisor to get more ideas about this. They will help you to manage the payroll of your business with QuickBooks. If in case, you have any issue or having any doubts regarding this blog then you can get our QuickBooks support for instant help. 

How to Set Up Payroll Taxes in QuickBooks Online