What is Quickbooks Workforce: How Can we access

Last Updated on by Editorial Staff

Quickbooks workforce is a platform for the employee. Where an employee can access their paychecks using their own credentials. Quickbooks workforce is usually known as My paychecks. If any employee wants to see their paycheck then he has to send an invitation. After sending the invitation employee will get an email. this email has included paychecks links. The employee can click on it because it’s an access for viewing Paychecks.

Overview Of Workforce

Quickbooks accounting software comes in different versions and editions. Like Quickbooks online and Quickbooks desktop. Then further Quickbooks desktop has various editions like Quickbooks pro and Quickbooks premier versions. But Quickbooks online is most famous and most of the employe ask a question that how they can view their paychecks. So let us inform you, the paycheck is usually known as the workforce in Quickbooks software. Its platform for the employee where they can see their earning. But for this, they have to send an invitation to their employer. After that, they receive an email to access their paycheck account using their own credentials. Then they can view their paychecks.

How to send an Invitation To view Paychecks

For setup and view your paychecks you have to follow the below steps.

  • Open your Quickbooks software and login to your account
  • Then you have to go to the company menu and select my company.
  • Then you will see  Manage your Account button click on it to visit Quickbooks
  •  Provide your user id and password
  • Then you will see Employee menu dropdown, click on it and select manage payroll cloud service.
  • Click on the status change button for chang status as ON under Quickbooks workforce.
  • Now you have to select an employee whom you want to send an invitation to the employee.
  • Now add the email address of the new employee.
  • Then you have to click on the Send invitation button.

Then your employee gets an email that you sent. They will accept workforce invitation and this link is accessible only for 30 days. If the employee doesn’t use this link within 30 days then you have to send it again.

How to accept workflow invitation from employees

There was the way that ‘How to send invitation to view paychecks?’, and this is the way to accept the workflow invitation. Perform the below procedure to do it successfully.

  • Open your email, and check for the mail of Intuit service, and that will be subjected like this: Finish setting up with [business name].
  • The mail may come with this format (do_not_reply@intuit.com), and if you are unable to find the mail then check your spam folder.
  • After getting the email, accept the invitation by clicking on the ‘Get access to paychecks’. Follow this step carefully, because this email will be valid for one time.
  • Then sign in to your existing account or create an account of Intuit with your mail Id and password.

How To View Paychecks

If you want to view paycheck in Quickbooks then you have to use Quickbooks workforce. Because without sending an invitation you cant view the employee’s paycheck. So after receiving email, you have to follow the below steps to view paychecks in Quickbooks workforce.

  • You have to open an email that comes from intuit and subject as finish setting up with the business name.
  • Then on the get access for paychecks link to accept the invitation
  • And finally set up your Intuit account.

Once you have done the following steps then your employee will now able to access the website by going to Quickbooks workforce (workforce.intuit.com).

How to Download and Print a Paycheck

Here is the procedure to download and print the paycheck from QuickBooks Workforce:

  • To download or to print the paycheck from QuickBooks Workforce, at first you have to visit the link: workforce.intuit.com.
  • And then go for the ‘Paychecks’ option.
  • Now you can choose any one option to view, download, or to print your new and old paycheck.
  • If in case, your unable to log into the site or forgot the password then click the ‘I forgot my user ID or password’ and reset your user ID or password by following the on-screen instructions.

How to turn on notification for new paychecks in QuikBooks

If you want to turn on the notification for new paycheck, then ensure that you will get the every time reminder notification for new paycheck is available. Let’s proceed for the steps:

  • Visit to the ‘Setting’ , and select on the ‘Email Notification’ option.
  • Then click on the ‘Send me an email when new pay stubs are available’.

How To View Available Time And Absents And Previous Earning

Quickbooks workforce window tells everything about your paycheck or earnings. If you think any of the following information is incorrect then you can contact your employer. And they will edit your information from within Quickbooks workforce. So let’s see what can you get information on the workforce window.

  • Year To date: you can check your year to date gross and net earnings, withholding, and deduction at glance.
  • Available Time Off: You can check your holidays and sick holidays and other working hours.
  • Tax Info: You can also check your personal info and tax info.

How To Get Automatic Notification Of your Paychecks

If you want to automate your paycheck notification then you have to follow the below instruction.

  • First, You will need to click on the gear icon.
  • Then you have to select Account settings.
  • After that, you have to select sign in & security or then personal info. This will help you to change your login or add personal information.
  • Then you can get automatic email reminder notification.


Quickbooks workforce is the best platform for seeing your earnings. We hope this article will help you to view your paycheck. We have defined all the information regarding paychecks and how you can automate your paycheck notification. So follow the instruction carefully so that you can solve this issue. We have received some FAQ that will help you to resolve your minor mistakes.

I sent the invitation to my employee but he didn’t see it. What should I do for it?

So if you face this kind of problem then your employee should check their spam folder. And check that mail you have sent through Quickbooks workforce is correct and send it again.

If I cancel my payroll service then what will happen. is my employee can still use Quickbooks workforce?

Yes if you cancel your payroll service then your employee can access Quickbooks workforce. But it’s valid for only 18 months after that he can’t access Quickbooks workforce.

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