Guide to Upgrade or Convert your company file into the latest version of QuickBooks Desktop

Last Updated on October 11, 2021 by Editorial Team

Here we will discuss, how you can upgrade or convert your company file into the latest version of QuickBooks Desktop. QuickBooks is advanced accounting software that has been used all over the world. So the developers are trying to upgrade day by day so that the software can be made much better. If you are using QuickBooks Desktop software, then you will get the updates when it is needed.

Things to be remembered while you upgrade or convert your company file

Here are some of the points which have to be remembered while you upgrade or convert the company file.

  • Only the admin user can upgrade or convert the QuickBooks company file.
  • The network is not recommended to upgrade or convert your company file.
  • If you will update or convert the company file into the new version, then you cannot open the company file in the previous version.
  • You have to rebuild or verify the integrity before upgrading or converting the company file.

Prepare to upgrade or convert your company file

We have to double-check the company file error, because once the file gets converted then you cannot make any changes.

  • First, you have to create a portable company file.
  • Do not use alphanumeric characters, when you change the company file name.

Resort all the six major list

  • First, you have to open the Vendors, customers & Employee list while clicking on the top bar icon.
  • Arrange the list while clicking on the view.
  • Item list:- first you have to open the list and then go to the item list and then select the account, which is at the bottom or you can go to the last option which is the resort list.
  • The Chart of account:- you can go to the chart account and select the account, which is at the bottom or you can go to the last option which is the resort list.
  • Now you have to change the admin password for security purposes because sometimes the passcode raises the problem.
  • Rebuild the data:- From the official website of intuit, you can rebuild the data of the company file.
  • Verify the data:- From the intuit site you can verify the related information.
  • You have to search the error in the QBwin.log file and for the error, you have to read the file.

Steps to upgrade or convert the company file

To upgrade or convert the company file first you have to update the QuickBooks to the latest version.

Only the admin user can upgrade or convert the QuickBooks company file.

  • If you are the single user of the company, then you are the administrator so you sign in with the admin user and the password and follow the steps.
  • If you are not an admin user and you need to upgrade or convert the company file, then the message will display on the screen that The company file needs to be updated.
  • Or you can ask your administrator to upgrade or convert the QuickBooks company file.

The network is not recommended to upgrade or convert the company file.

  • It is not important to upgrade or convert the company file on the network. It  can take the conversion unsecured. It will put the file at risk or the file can be damaged.
  • QuickBooks is used to save the file on your desktop so that it can be managed locally.

Once you convert the file then you can not open in previous version

  • If you will update or convert the company file into the new version, then you cannot open the company file in the previous version.
  • Before upgrading or converting the company files the QuickBooks automatically stored the backup data, in case you want to open the file into the previous version then you have to restore the data from the backup which has been stored from the previous version.
  • In case you find any interruption in between the transfer process then you can reboot the upgrade from your latest version of QuickBooks.

Steps to upgrade or convert the company file into new version

  • First, you have to open the QuickBooks into the updated version.
  • Then you have to select the open or restore company.
  • After that, you have to select open a company file and click next.
  • Now you have to choose the data file and then open it.

Some of the tips to upgrade or convert the QuickBooks company file

You have to do a few things in your previous version, before you update or convert the company file.

  • First, you have to restore the list
  • Then you have to verify the data file
  • Then you have to rebuild the data file
  • Then you have to open the QBwin.log file to check the error.

Conclusion

In the above article, we have discussed upgrading or converting the company file into the newer version of QuickBooks, and some of the steps to upgrade or convert your company file. We have tried to resolve your query with the help of an article, but in case you find any problem regarding QuickBooks, you can contact our QuickBooks ProAdvisor Expert. They will help you and give you the best solution regarding your concern.