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QuickBooks Receipt Scanner (Scan Receipts & Track Expenses)

    Are you worried to manage all the receipts of the company in one place, and tracking the expenses? If you are not using any accounting software for this then, it is common, and if you are using the QuickBooks accounting software, and still wandering the way to manage the receipts. Then it must be surprising because, QuickBooks has almost all the facilities of accounting. And in this case, you can use the QuickBooks receipt scanner as a solution.

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    Today in this article, we will know all about the QuickBooks receipt scanner like, what is it, why we should use the scanner, which receipt scanner app is best for the use, and etc.

    What is QuickBooks Receipt Scanner

    QuickBooks receipt scanner is the facility provided by QuickBooks to scan and store all the receipts in one place. This can be easily done with the optical character recognition (OCR) technology in QuickBooks to track the receipt in an easy way. It scans receipts & keeps records of the amount, date, and location of all the transactions.

    QuickBooks receipt capture app has the facility to import your bank statement automatically whether it has been done by the credit card and PayPal transactions. If you already integrated PayPal in QuickBooks then it will be done easier than you think. After importing transactions it will automatically categorize for the tax deduction.

    And if you have categorized expenses in advance can also deduct your taxes. Because it is similar to the QuickBooks self-employed form T2125. It means you can categorize your expenses according to you by using custom organization rules.

    Overall, the QuickBooks receipt scanner user interface is very simple and easy to use. You can simply swipe and click to snap a pic for your receipt.

    Key Benefits Of QuickBooks Receipt Scanner App

    By using QuickBooks receipt scanner you can take a photo of receipts and send it to the cloud directly. This technology is secure and reliable for us. So let’s see the advantage of this advanced smart technology.

    • It makes it easy to extract the data from the accounts payable item with the invoices and receipts.
    • You can easily classify the account payable items.
    • Submit receipts in multiple methods.
    • The apps are useful in both Android and iOS.
    • Easily submit the purchase invoices, and claims of expenses.
    • It allows you to manage multiple accounts in one dashboard.
    • You can organize the receipts for easy storage.
    • Via this QuickBooks receipt capture app, you and your remote worker-members can do the entry of expenses easily in accounts.
    • QuickBooks receipt scanner easily integrates with your accounting software. So that it will help you to stay organized.
    • No need to categorize manually. It will automatically categorize your expense according to itemized charges that appear on the receipt.
    • It will store your receipt in digital form so that you can access it from anywhere in high resolution

    Besides the QuickBooks receipt scanner, there are many Receipt scanners are available that help you to track your expenses receipts.

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    Best Integrated Receipt Scanner App in QuickBooks

    QuickBooks allows some of the best scanner apps to integrate with it, and to capture or snap the receipts for the proper report. Here we have provided the idea, that which of the scanner app is best to use in QuickBooks. Have a look:

    Veryfi Scanner App

    We will suggest you to use the Veryfi Scanner App in first priority. Because this scanner is easy, and handy to use without facing any trouble. It is also handy with the Apple watch for the mailing, scanning, & uploading of receipts.

    It is designed with the technology of artificial intelligence to cover the necessary information from analog files for automated, and accurate data entry. This app has lots of features to manage your receipts, its GUI is really nice and easy to use.

    Veryfi does regular updates to its software for better performance. The advanced version of its software is able to manage your expense & receipts. And the logbook app allows you to track your expense during traveling whereas the timesheets app helps you to track your employee’s time on various projects.

    Nexonia Expenses

    Nexonia is the best app for iOS (iPhone and iPad), and Android users. It allows the users to track the expenses, and to customize the configuration for the company policies.

    It helps you to click a pic of your receipts and store it in the cloud. Also, you can use it with your cloud accounting software to track your expenses. You can customize the categorization of expenses according to you. So that you can deduct your tax payable.

    You can also integrate with google map to track your mileage if you are traveling for business work. So it’s used for notes on all your expenses in business accounting. It helps you to synchronize your customer contact and account between two systems for better automation and accuracy. Similar to the Verify app it helps you to manage time management via Nexonia Timesheets app for easy reporting.

    Minute 7

    Minute 7 Receipt scanner designed for tracking hours and expenses so that you can manage your team efficiently. Via this app, your business employee can include expense records in accounting. So you don’t have to worry about your employee buying parts or supplies during the job. And even you don’t need to do an entry for expenses. And you can synchronize your data to QuickBooks via a single click. Also, you can export data to an excel document

    So it means the expense management app helps you to identify where your money is going. And help you to examine where you have to spend extra money without any reason.

    Big Time

    This app is helpful for QuickBooks self-employed. Because it records the working hour and provides customizable timesheets.  It will also help you to track expenses according to the various project. That helps you to keep track of project costs. And if you are an employee that works hourly, then when your work is finished, you can submit your tine using BIg time. After that Big time will automatically synchronize data to QuickBooks.


    The Neat software is very helpful for every type of business that provides a receipt scanner. Its simple UI helps you to scan your receipt easily from anywhere. Neat provides a various subscription-based mobile app to scan the receipt from anywhere. By using this app you can manage your expense receipts, business card, and scanned documents into folders. And allow you to do specific tasks on it like searching and filtering.


    Now you can avoid the manual punching of expenses and receipts to QuickBooks. AutoEntry helps you to store all the receipts in one place to make it easy to find any receipts at any time.

    It just need a single pic of the receipt with your handset, and it works with the banking statements, receipts, and bills. Then this app will take the data to prepare it for the data preparation, approve the pending, and save time by setting certain expenses to auto-approve.

    Tips to Manage Receipts with QuikBooks

    You got the idea about the best scanner app to manage receipts in QuickBooks. But, you need to follow some basic tips to manage the receipts.

    Tip 1: Scan Your Receipt Regularly

    It’s advised by the Chartered accountant that we should keep a record of every transaction in a business. But keeping track of every transaction is a bit hard. So if you use the QuickBooks receipt scanner app. Then it will be a better option for your small businesses. And give time for your business auditing in a week. So that you can come to know what mistake you have made. So that if any receipt entry you have forgotten to enter in QB. then you can again keep a record of that expense receipt.

    Tip 2: Effectively Organize your Scanned Receipt

    We click the picture of our receipts and store them in cloud storage or memory. But if you are not organized well then you may face trouble. Because when you have lots of receipts in your storage, then it will be difficult to find any receipts. So save them according to their types and time. Like you have receipts for travel expenses then create a folder with this name and store the document in it.

    Tip 3: Submit the Saved Receipts as Documents

    During the tax return, you may need more information to provide. In this time, you can submit your information using your ‘My Account, Represent a Client, and from My Business Account.

    Final Words

    QuickBooks receipts scanners are very useful apps for your small business. Because you have a small business so that you will need to save your time to manage other business tasks. And using a receipts scanner saves your time and helps you to stay organized. We tried our best to put all the important information in this article, regarding the QuickBooks receipt scanner. Hope you like it, and now you will use an app for the scanning of receipt. Still, if you have any confusion regarding this then, you can take support from our QuickBooks Proadvisor for the clearance of doubt.

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