How to Take and Process Payments in QuickBooks Online

Last Updated on November 7, 2020 by Editor Team

Whenever the term ‘Payment’ comes to a QuickBooks user, he/she immediately search for the way to process his/her payments in QuickBooks Online. It will be ok for a new user, but not for a new QuickBooks user because, it is necessary to know the proper way to take and process payments in QuickBooks Online. If you think so, and you also want to know, how to accept customer payments for online invoices and in-person sales then, stay with us and read the blog carefully till the end. 

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Generally, a QuickBooks user has more than one way to get paid like ACH bank transfer, credit card, online payments, and etc. QuickBooks allows its users to turn on the payments for the invoices the user’s email to the customer. Not only that but also the customers can pay for the invoices through the ACH bank transfer and credit card. All things can be done by following the given link in the email. And you can also process your payments over the phone.  

Now let’s start the procedure;

Procedure to Take and Process Payments in QuickBooks Online

This process is very simple you can complete the process in just three simple steps. Let’s follow the steps:

Step 1: Get into your QuickBooks Payments Account

In the first step, you need to connect with the QuickBooks payments account. There are two scenarios to connect with the QuickBooks payments account, one is for those who have no payments account in QuickBooks, and the second one is for those, who already have an account. Now let’s know how to connect with the payment account.

If you haven’t a QuickBooks Payment account

If you have no account then, don’t worry, you can create a new account or can sign up for QuickBooks payment. 

Sign Up Through QuickBooks Online

This process is simple and useful to create a payment account through QuickBooks Online. 

  • First of all, you need to log into QuickBooks Online as an admin.
  • After successfully get into QuickBooks Online, go to the ‘Settings’ tab, and select the ‘Account and Settings’ option from the list.
  • Click the ‘payments’ option.
  • Click the ‘Learn More’ option in the QuickBooks payment section.
  • Now you will be taken to a signup window.
  • In this window, go to the Business section, and click the ‘Start’ option.
  • You need to fill out all the detail of your business and select the ‘Next’ option, after entering the details.
  • Then go to the ‘Owner/Proprietor’ section, click the ‘Start’ option. Fill out the details, and then click the ‘Next’ option.
  • You can skip to the last point if you are approved for both QuickBooks cash and QuickBooks Payments. 
  • Now choose the particular account that you want customer payments to go into. And enter the login information, and click the ‘Connect’ option. 
  • Select the ‘Activate payments’ option, after completing all the sections. 

The process is completed now.

Sign Up Through QuickBooks GoPayment Mobile App

You can use the QuickBooks GoPayment mobile app to create an account in QuickBooks payments. If you already have an account you can sign up directly from the app. 

If you already have an account 
  • Login to QuickBooks Online as an admin, and go to the ‘Settings’ tab to select the ‘Account and Settings’ option.
  • Then click the ‘Products and Services’ tab.
  • Now in the existing account section, choose the ‘Connect’ or ‘Link Merchant Service’ option.
  • Select the QuickBooks payment account, and click the ‘Connect’ option.
  • Recheck all things right or not, if all things right then, click the ‘Connect’ option. 

Step 2: Process Payments in QuickBooks Online

Follow the below procedure according to your need

Process In-person Payments

  • Select the ‘+New’ option, and choose the ‘Sales receipts’ or ‘Make a Sale’ option.
  • After that, from the ‘Customer’ drop-down, select the customer.
  • Now you can add the services, and products you are selling.
  • Enter the detail, and go to the ‘Payment Method’ dropdown, and choose the payment method.
  • At last, click the ‘Save and Close’ option. 

If you are using the ‘Credit Card’ payment method then, follow the procedure to pay.

  • Go to the ‘Enter credit card details’ option, and click on it. Then enter the detail of the card.
  • If you have the facility of ‘Magteck card reader’ then, choose the ‘Swipe card’ option to swipe their card.
  • Then click the ‘Process credit card’ option, and click the ‘Save’ option. 

Process payments for Open Invoices

This is the procedure for open invoice:

  • Click the ‘+New’ option, and choose the ‘Receive Payment’ or the ‘Receive Invoice Payment’ option.
  • Go to the ‘Customer’ drop-down, and select the customer.
  • Then from the ‘Outstanding Transactions’ section, select the open invoice that you want to apply for the payment.
  • Select the payment method, from the payment method dropdown menu.
  • After that, click the ‘Save and Close’ option.

If you are using the ‘Credit Card’ payment method then, follow the procedure to pay.

  • Go to the ‘Enter credit card details’ option, and click on it. Then enter the detail of the card.
  • If you have the facility of ‘Magteck card reader’ then, choose the ‘Swipe card’ option to swipe their card.
  • Then click the ‘Process credit card’ option, and click the ‘Save’ option.  

Step 3: Concern with the Deposit Times for Customer Payments

After completing the payment process, learn the deposit time for customer payments. QuickBooks will put the money in your bank account after processing the payments. 

The Final Note

So this was the article. We hope, this article will help you to take and process payments in QuickBooks Online, and you are able to do this ownself. Just follow the steps carefully. Further if in case, if you need help to perform this activity then you can get our QuickBooks ProAdvisor support to solve your problem instantly. 

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How to Take and Process Payments in QuickBooks Online