QuickBooks ProAdvisor Certification Exam Questions 2023 PDF Sample: Be a Certified Expert

Are you preparing yourself for the QuickBooks ProAdvisor certification? Then it must be a big challenge for you to crack the QuickBooks ProAdvisor Certification exam. If you want to take the right guidance to appear and crack the exam then read the article till the end.

In this article, we will talk about the certification exam, and some tips for exam preparation. And also will discuss some of the sample questions that will help you do good preparation before the exam.

The QuickBooks ProAdvisor Certification exam is divided into 5 different sections. The question of the QuickBooks ProAdvisor certification exam consists of some of the basic knowledge about accounting and bookkeeping. A candidate needs to secure an 80% mark to crack the exam.

During the result time, QuickBooks doesn’t show that how many marks you have secured. It only shows the pass, and fail grades of the aspirant. And unfortunately, if you fail on the first attempt then, you can try it again 2 times continuously. But after 3 attempts, you have to wait for 60 days for the next test. 

Other Recommended Articles:

How to Create QuickBooks Payroll Summary Report
How to Set Up QuickBooks Online Expenses
How to Manage Fixed Assets Using Fixed Asset Manager in QuickBooks Desktop

QuickBooks ProAdvisor Certification Exam Questions 2023 PDF

Here we have given some of the sample questions. Do practice with this question set, and be ready for the examination.

Question (1): When you’re working in QuickBooks Online, you’ll spend most of your time using a form, a list, or a: 

1. Register 
2. Chart of Accounts 
3. Report 
4. Graph

Answer: 1) Register

Question (2): Which customization would quickly condense the size of a Profit & Loss report:

1. Filter the report to show the only certain date range 
2. Click collapse on the report to show only parent account subtotals 
3. Set the total income to be summarized by the customer instead of summarized by account 
4. Add sub-columns to include previous year amounts and $ difference between current and prior year amounts

Answer: 2) Click collapse on the report to show only parent account subtotals

Question (3): When you click the Paycheck List tab it will automatically take you back to the Payday tab to View and Print a check, Delete a check, or Modify the Check #s:

1. True 
2. False

Answer: 1) True

Question (4): Lists save you time and help you enter information consistently and correctly:

1. True 
2. False

Answer: 1) True

Question (5): You can set up custom pay rates for certain employees:

1. True 
2. False

Answer: 1) True

Question (6): QuickBooks Online lists organize a wide variety of information such as:

1. Data on customers 
2. Vendors 
3. Inventory items 
4. All the above

Answer: 4) All the above

Question (7): In the vendor center if you notice two or more similar names that refer to the same vendor, what would you do to clean up the Vendors list:

1. Merge the similar vendor names
2. Delete the incorrect vendor names 
3. Create a parent account for each vendor
4. Collapse each vendor in the Profit and Loss report

Answer: 1) Merge the similar vendor names

Question (8): The Payment and billing tab is where you record information about each customer’s preferred payment method and default terms. For customers who pay by credit card, you cannot enter credit card numbers and expiration dates: 

1. True
2. False

Answer: 2) false

Question (9): When you receive a bill from a vendor, you should enter it into QuickBooks Online as soon as you can:

1. True
2. False

Answer: 1) True

Question (10): When you pay a bill through the Pay Bills page, QuickBooks Online makes an entry in the accounts payable register, showing a decrease of the total payables. It also creates a check from your checking account to pay the bill:

1. True
2. False

Answer: 1) True

Question (11): You can customize any reports in QuickBooks Online to show exactly the data you want:

1. True
2. False

Answer: 1) True

Question (12): You can enter credit card charges when you charge an item or when you receive the bill. Your choice depends on whether you like to enter information into QuickBooks Online incrementally or all at once:

1. True
2. False

Answer: 1) True

Question (13): Using the Company Setup Process to create a new QuickBooks Online company, QuickBooks asks you questions about the type of business you own. It uses your answers to get you started quickly, by setting up the appropriate accounts and lists:

1. True
2. False

Answer: 1) True

Question (14): If your QuickBooks Online start date is before today’s date, you also need to enter past transactions so that you have complete financial records from the start date forward:

1. True
2. False

Answer: 1) True

Question (15): The chart of accounts is the framework used to categorize the information and transactions used to create reports. By using a chart of accounts and creating reports, you’ll always know the current state of your business:

1. True
2. False

Answer: 1) True

Question (16): Which account register do you open to view checks that have cleared:

1. Checking account
2. Accounts receivable
3. Cash on hand
4. Uncategorized income

Answer: 1) Checking account

Question (17): Which of these vendor-related transactions cannot be launched with one click from the “Quick Create” menu:

1. Create new vendor
2. Write Check
3. Cash Expense
4. Vendor Refund

Answer: 1) Create new vendor

Question (18): You can reconcile any QuickBooks Online bank account, including accounts for savings and money market funds:

1. True 
2. False

Answer: 1) True

Question (19): Which of the following statements regarding App subscriptions for QuickBooks Online is accurate:

1. To add an app go to the app developer’s website and subscribe to it. Then give permission to sync with QuickBooks Online
2. To add an app, from QBO, go to Intuit and click Find More Apps, and try it for free
3. To add an app, from QBO, click Apps in the life navigation bar, search for the app and try if for free
4. To cancel or manage an existing app subscription, go to the Intuit anywhere blue dot and click go to my apps

Answer: 3) To add an app, from QBO, click Apps in the life navigation bar, search for the app and try it for free

Question (20): Which of the following is a feature of QuickBooks Online Payroll:

1. Client submits payroll tax payments and forms
2. Export to QuickBooks Desktop for Mac Win
3. Pay employees by direct deposit or print paychecks
4. Access from a separate website outside of the QuickBooks Online account with central client list

Answer: 4) Access from a separate website outside of the QuickBooks Online account with a central client list

Question (21): Each client can choose the default reporting basis to be accrual or cash. Where in QuickBooks Online is the default reporting basis chosen:

1. Reports > All Reports > Business Overview
2. Tools > Company Settings > Tax From
3. Reports > Profit & Loss > Customize > Select report basis
4. Company Settings > Account and Settings > Advanced > Accounting

Answer: 4) Company Settings > Account and Settings > Advanced > Accounting

Question (22): Why is setting a closing date and a password strongly recommended?

1. It populates the audit trail
2. It sends an automatic email to the accountant
3. It prevents a client from making changes to a closed period
4. It creates a new Discrepancy Account in the Chart of Accounts

Answer: 2) It sends an automatic email to the accountant

Question (23): Which of these Company Settings must be selected to activate online invoices:

1. HTML emails
2. Include invoice as PDF attachment
3. Include sales forms as PDF attachments
4. Email a link to customers to pay invoices online

Answer: 4) Email a link to customers to pay invoices online

Question (24): To set up overtime pay, you do add it as an hourly rate:

1. True 
2. False

Answer: 2) False

Question (25): If you work with several companies, you’ll be working with multiple QuickBooks Online company files. You can change from one company file to another at any time, but you can have only one company file open at a time in a single browser:

1. True
2. False

Answer: 1) True

Question (26): The Customer Money Bar helps you manage to collect payments from your customers. It lists all overdue and almost due invoices in a single place:

1. True 
2. False

Answer: 1) True

Question (27): Where can you find the transfer funds function in QuickBooks Online:

1. Banking tab
2. Home page
3. Quick create
4. Transactions tab

Answer: 3) Quick create

Question (28): Unbilled time and costs can be viewed from multiple access points, including which of the following:

1. The Customer Center’s Money Bar
2. The ‘Quick Create’ function submenu options
3. The ‘Search’ function
4. The Vendors tab

Answer: 1) The Customer Center’s Money Bar

Question (29): Which of the following best describes Location tracking:

1. Report on profitability by location
2. Customize the terminology as Entity
3. Categorize line items on a bill to different locations
4. Cannot be used in combination with Class tracking

Answer: 1) Report on profitability by location

Question (30): You enter statement charges one by one, as you perform services for the customer or vendor:

1. True 
2. False

Answer: 2) False

Question (31): What is the difference between ‘ACCOUNTS’ and ‘ITEMS’?

Answer:

• Items: Products and services that you sell. They are used on transactions such as invoices and purchase orders. All items must point to an account.
• Accounts: Categories in which financial transactions are organized into reports, such as profit & loss and balance sheet. Some accounts carry balances such as accounts receivable and accounts payable; some accounts report information over a period of time, such as income and expenses.

Question (32): What are the two primary reports in QuickBooks? 

Answer: The two primary reports in QuickBooks are the balance sheet, and the profit and loss report.

Question (33): What is the difference between accrual and cash basis?

Answer:

• Accural: Only in Accrual basis, you will have accounts payable, accounts receivable, prepaid expense asset and customer deposit liabilities when there is a difference the time the transaction happens and the time that the actual payment is made.
• Cash Basis: It will only report income and expenses as they are paid.

Question (34): What is the difference between writing a check and entering a bill?

Answer: Entering a bill represents the incur of an expense the moment it exists and it’s paid in the future. And writing a check represents the record of an expense at the same time it is being paid, with no time difference between the date of the expense and the date of payment.

Question (35): What is a ‘Sub-account’ and why would you use it?

Answer: It is an account that belongs to a main or a parent account and is used to create additional categories (or details) within the main category, for example, Lodging and Airfare are sub-accounts of Travel expenses.

Question (36): What is the difference between the cost of goods sold and operating expenses?

Answer:

• Cost of Goods Sold: It directly attributed to a sale, they only exist because the sale exists, such as the cost of inventory sold, sub-contractor expense.
• Operating Expenses: It usually are not directly correlated to a sale and are fixed, such as rent and utilities.

Question (37):  What are Classes in QuickBooks and how would you use them?

Answer: Classes are used to create departments or cost centers to measure profits and less for each class.

Question (38):- The Opening Balance Equity account should always be zero. If you see a balance here, it’s most likely because an amount was entered in the opening balance field when?

Answer:- During the creation of a new customer, vendor, balance-sheet account, or inventory product

Question (39):- In the Client Overview Tab under Transaction Volume, what is the latest date you can see?

Answer:- up to 30 days

Question (40):- The Accountant User and Clients with the Advanced subscription have access to The Client Overview. What are some benefits of the Client Overview?

Answer:- Concise subscription information, recent banking activity stats, and early indications of banking errors

Question (41):- What are the five benefits of using apps?

Answer:- 

1. Reduce data entry
2. Solve industry-specific tasks
3. Streamline workflow processes
4. Expand business insight
5. Security and/or separation of duties

Question (42):-  To be listed in the Accountant tab or apps.com, the app must be!

Answer:-

The app must be inspected and approved by Intuit.

Question (43):- All apps are pre-categorized into the tasks they help resolve _

Answer:-

By selecting the Browsing Category, you can filter apps by the problem you are trying to solve.

Question (44):- What are the two ways to search an app in QuickBooks Online? 

Answer:-

Using the search box or by category

Question (45):- Which is the most popular time-tracking app available in QBO?

Answer:- 

T-sheet

Question (46):-  What subscriptions would you suggest to track sales and sales tax?

Answer:-

Simple Start, Essentials, Plus, and Advanced

Question (47):- What type of business relies on knowing their inventory at all times?

Answer:

B2B Wholesale businesses

Question (48):- Managing inventory and avoiding out-of-stock situations is critical to the success of what type of business, as well as understanding cash flow and balance sheets?

Answer:

Retail and e-commerce businesses

Question (49):- What are the three different ways to get information into QuickBooks Online?

Answer: 

1. Convert data in existing QuickBooks Desktop software
2. Import customers, vendors, Chart of Accounts, and products and services lists from Excel
3. Enter all data manually

Question (50):-  What are the five different subscription plans available on QuickBooks Online? 

Answer: 

1. QuickBooks Online Self-Employed 
2. QuickBooks Online Simple Start
3. QuickBooks Online Essentials 
4. QuickBooks Online Plus 
5. QuickBooks Online Advanced

Question (51):- When you’re working in QuickBooks Online, you’ll spend most of your time using a
form, a list, or a:

1. Register
2. Chart of Accounts
3. Report
4. Graph

Answer:  1. Register

Question (52):- Which customization would quickly condense the size of a Profit & Loss report:

1. Filter the report to show the only certain date range
2. Click collapse on the report to show only parent account subtotals
3. Set the total income to be summarized by the customer instead of summarized by
4. account
5. Add sub-columns to include previous year amounts and $ difference between current and prior year amounts

Answer:  2. Click collapse on the report to show only parent account subtotals

Question (53):- When you click the Paycheck List tab it will automatically take you back to the
Payday tab to View and Print a check, Delete a check, or Modify the Check #s:

1. True
2. False

Answer: 1. True 

Question (54):- Lists save you time and help you enter information consistently and correctly:

1. True
2. False

Answer: 

Question (55):- You can set up custom pay rates for certain employees:

1. True
2. False

Answer: 1.True

How to Be Preapare for the ProAdvisor Certification Exam

Preparation gives you the confidence to appear in any examination. So here, we have given some important points that will help to make a good preparation for the examination.     

Create Account in Intuit Education Program

First, create an account for QuickBooks ProAdvisor Program on the QuickBooks page or in the Intuit education program. If you already have an account in it then log into it with the user ID and password. After that, go for the ‘Certification’ tab, and select the ‘ProAdvisor Portal’ option. 

Choose your Training Module

In the second step, select your optional training modules. Each and every module has a supplementary guide for about 1-2 hours. It may appear at any time. Take the training, and complete it.  

Ready for the Exam

Now, you are in the final step, go for the exam, and click the ‘Take the Exam’ option to start the examination. The duration of the exam will be up to 2-3 hours, after that, you can download the ‘QuickBooks ProAdvisor Certificate’. 

We have tried our best to present the exam pattern in a simple way. Hopefully, this will be a great source for you. Still, if you need any help or guidance then you can consult with the certified QuickBooks experts. They can help you in a better way by sharing their experience in this exam.