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If you need to access your records away from the workplace or need to give users outside of your company access, it’s time to convert to a small business accounting software program like QuickBooks Online. The good news is changing from QuickBooks desktop to online is so easy, you may do it yourself; in case you get stuck, you may contact QuickBooks support for free.
Before we get started, the procedure included in this blog is for small businesses that presently use the windows pro/premier version of QuickBooks Desktop. Click here to get started for free with QuickBooks online so that you can follow the step-by-step instructions below.
In case you use QuickBooks Mac, follow those rules for QuickBooks Mac, and if you use QuickBooks enterprise, here are instructions for QuickBooks enterprise.
Here are the 9 steps to convert QuickBooks Desktop to online:
Find the File Requirements
Import your data to QuickBooks online in the first 60 days of the subscription start date. When you have had your QBO subscription for more than 60 days, then you have two options:
- Find a QuickBooks ProAdvisor who can convert documents inside the first 180 days of their subscription start date; OR
- Install a new QuickBooks online subscription and use a different email address.
Verify the overall target count in QuickBooks Desktop. To do this, open your QuickBooks desktop file and then press F2. Total objectives can’t exceed 350,000 for the import to work. In the example below, the total range of targets is 25,642.
2. Prepare your QuickBooks desktop data for export
Follow the steps below as a checklist to ensure your data is ready for export:
Update your data – This is your opportunity to clean up your information. For example, if you have clients or providers whose contact facts need to be introduced or changed, this is the time to attend to that.
Complete tasks – ideally, you should convert your facts at the end of a month, quarter or year. With that said, make sure that all bank accounts have been reconciled, payroll has been processed and all stock adjustments have been made previous to conversion.
3. Create a QuickBooks on-line Account
In the next display screen, you may input basic contact facts like electronic mail cope with, name and mobile quantity and password to get your QuickBooks online account set up. As mentioned previously, if you have an existing QBO account, it needs to be less than 60 days vintage in order so that it will convert your statistics. In case your account is greater than 60 days antique, you may want to create a brand new one.
Log out of Your QBO Account
Click on the gear icon (higher proper corner) and pick sign Out, as indicated within the screenshot under.
4. Open QuickBooks Desktop
Log in to the QuickBooks computing device account you’re converting from. You’ll want to export your data out of this account and into QuickBooks online.
5. From the Company menu, select “Export Company File to QuickBooks online”
In case you don’t see the “export company record to QuickBooks on-line” alternative, you want to download the latest replace. From the assist menu, pick update QuickBooks, as indicated within the screenshot beneath. As soon as the replace has finished, near out of QuickBooks altogether and then log in. Return to Step 2 above.
6. Sign back into Your QBO Account
Input your user identification and password, as indicated in the screenshot.
7. Indicate whether or not you want to deliver inventory
If you are handling your inventory in QuickBooks laptop, it’s miles presently valued the use of the average value technique. However, if you make a decision to bring the present inventory into QuickBooks online, it will be valued the use of the FIFO method, which may additionally have a sizeable impact at the price of your stock. Make sure to consult with your accountant earlier than you bring over your stock, due to the fact you may want to report an exchange in inventory method on your tax return.
In case you say “yes” to the above query, the fee of every stock object will be recalculated the use of the FIFO approach as of the start date which you select within the above screen. As referred to above: be sure to seek advice from your accountant earlier than you do that due to the fact they may report an alternate in inventory strategies in your tax go back.
If you don’t have an accountant and you are in a hurry to transform to QuickBooks online, say NO to the above query. You could always import your inventory from an Excel spreadsheet as soon as you have a danger to discuss with an accountant.
8. Choose Your QBO company
Pick out the QBO employer that you need the data to import to from the drop-down list. In case you forgot to installation your account, click on the “create new QuickBooks on-line employer” link and comply with the on-screen instructions.
9. DATA File copy
You must see a notification just like the one beneath once the method has begun. The period of time this process takes is depending on how large your file is. If you don’t have a number of statistics, this can take only a few minutes however if you do have a big record, it could take several hours. At the moment, there are a few features that aren’t to be had in QuickBooks online. In case you still need any of the subsequent features, we don’t endorse that you convert to QuickBooks Online:
- Income Orders
- Fixed Asset tracking with constant Asset supervisor
- Fee degrees
- Estimate to actual Reporting
- Fee degrees
- Estimate to actual Reporting
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